INFORMATION ON THE METHODS AND PURPOSES OF PERSONAL DATA PROCESSING

§ 1

According to Art. 13 para. 1 and paragraph. 2 of the Regulation of the European Parliament and of the Council of the European Union of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC General Data Protection Regulation (hereinafter “GDPR “) we inform you that the controller of your personal data is PORTO OFFICE A limited liability company with its registered office in Krakow at ul. Garncarska 3 apt. 7, 31-115 Krakow, entered in the register of entrepreneurs of the National Court Register maintained by the District Court for Krakow – Downtown, XI Commercial Division of the National Court Register under KRS number 0000684854, REGON number: 367164272, NIP number: 6762528694 (hereinafter “Company”), phone number: 0048 126290840, e-mail address: contact@porto-office.com

§ 2

Your personal data will or may be processed for:

  1. To send commercial information by electronic means in accordance with the Act of 18 July 2002 on the provision of electronic services, as well as to present it by telephone, to the e-mail address or telephone number provided for this purpose. For the purpose of sending commercial information, the Company will process your data in the scope of name, surname, telephone number, and e-mail address – on the basis of the consent given by you (Article 6(1)(a) of the RODO),
  2. In order to perform all activities preceding and leading to the conclusion of the Agreements: letter of intent, lease agreement, to which you and the Company are or will be a party (the Agreements), together with all accompanying activities, and which are necessary for the execution of the Agreements (Article 6(1)(b) of the RODO) – in case you express interest in the commercial offer sent to you and are ready to conclude the Agreements. In this case, it will be necessary to provide further of your personal data, i.e.: data on the identity document you will use to conclude the Agreements, and then also data identifying the purchased Object of the Agreements,
  3. Fulfillment of legal obligations incumbent on the Company (Article 6(1)(c) of the DPA).

§ 3

Recipients of your personal data may also be other entities involved in the process related to the conclusion and execution of the Agreements, including notary offices, the bank crediting investments and entities to which the management of the property has been or will be entrusted, as well as entities cooperating with the Company in the field:

  1. IT Support,
  2. Technical and marketing and sales support,
  3. Accounting and legal services,
  4. Authorized entities cooperating with the Company and engaged in handling the process of renting premises,
  5. Security Services,
  6. Property management services,
  7. Other entities performing activities necessary for the conclusion and proper execution of the Agreements and presentation of commercial information concluded with the Company.

§ 4

Your personal data will be stored:

  1. In the case of sending commercial information by e-mail or telephone, based on your consent – until you withdraw your consent,
  2. In the case of the conclusion and performance of the agreements referred to in point 2(b) – for the period necessary for the performance of these Agreements, having also in mind the deadlines for the assertion of possible claims for non-performance or improper performance or other claims related to the Agreements in question, and therefore, if the Company deems it necessary – for a period of at least ten years, as well as the legally required deadlines for liability due to public benefits related to the Agreements, including tax regulations, and in addition, with regard to the data necessary for the performance of management – for archiving purposes. You have the right of access to the content of your personal data, as well as the right to rectification, restriction of processing, the right to data portability, the right to object, and in the case specified in point 2(a), also the right to withdraw consent to the processing of personal data and the right to delete your personal data from the database of the Company and other entities to which your data has been transferred. In order to exercise your right to withdraw your consent to the processing of personal data, you should contact the Company by telephone, e-mail or in person (contact information indicated in Section 1), at your discretion. You have the right to lodge a complaint to the supervisory authority, which is currently the President of the Office for Personal Data Protection when you consider that the processing of personal data concerning you violates data protection regulations. The provision of your personal data is voluntary, but necessary for the conclusion and execution of the Agreements, as well as for the Company to send you commercial information electronically or present it by phone. Your personal data will not be processed by automated means, including profiling.

COOKIE POLICY

The Company is the administrator of the website at: www.porto-office.pl (hereinafter “the Website”) The Website uses cookies. Cookies (so-called “cookies”) are IT data, in particular text files, which are stored in the final device of entities using the Website (hereinafter “Users”) and are intended for the use of the Website. Cookies usually contain the name of the website from which they originate, the time they are stored on the terminal equipment and a unique number. The entity placing cookies on the Service User’s terminal equipment and accessing them is the Company. Cookies are used for the following purposes:

  1. Creating statistics that help to understand how Website Users use the websites, which allows to improve their structure and content;
  2. Maintaining the session of the Service User (after logging in), thanks to which the User does not have to re-enter his/her login and password on each sub-page of the Service;
  3. Determine your profile in order to display tailored material to you on advertising networks, in particular Google’s network.

The Service uses two main types of cookies: “session” (session cookies) and “permanent” (persistent cookies). “Session” cookies are temporary files that are stored on the User’s terminal equipment until the User logs out, leaves the website or shuts down the software (web browser). “Permanent” cookies are stored on the User’s end device for the time specified in the parameters of the cookies or until they are deleted by the User. Web browsing software (Internet browser) usually allows the storage of cookies on the User’s terminal device by default. Users of the Website may change their settings in this regard. The web browser makes it possible to delete cookies. It is also possible to automatically block cookies Detailed information on this subject is contained in the help or documentation of the Internet browser. Restrictions on the use of cookies may affect some functionalities available on the Website. Cookies placed on the Website User’s terminal equipment and used may also be used by advertisers and trusted partners cooperating with the Website Operator. We recommend reading the privacy policies of these companies to learn about the use of cookies used in statistics: Google Privacy Policy and Trusted Partners.

The platform may contain links, tags including remarketing tags from trusted partners, which may serve, among other things, to collect information about you and your interests. This helps, among other things, to present personalized ads that may be relevant to the user. This data is used in accordance with Trusted Partners’ privacy policies.

Cookies may be used by advertising networks, in particular the Google network, to display advertisements tailored to the user’s use of the Website. For this purpose, they may retain information about the user’s navigation path or how long the user stayed on a particular page. Regarding the information about user preferences collected by the Google advertising network, the user can view and edit the information resulting from the cookies using a tool:
https://adssettings.google.com/authenticated?hl=pl.

If you do not want to receive cookies, you can change your browser settings. We stipulate that disabling cookies necessary for authentication processes, security, maintenance of user preferences may hinder, and in extreme cases may prevent the use of the websites. To manage your cookie settings, select your Internet browser/system from the list below and follow the instructions: personal computer:

  1. Internet Explorer,
  2. Microsoft Edge,
  3. Chrome,
  4. Safari,
  5. Firefox,
  6. Opera

    smartphone:
  7. Android,
  8. Safari (iOS),
  9. Windows Phone

Facebook Pixel
In order to manage ads and conduct remarketing activities on the social network Facebook, the Company also uses, the so-called “Facebook Pixel” (Facebook Pixel). This is an instrument that allows remarketing activities and ad management on the social network Facebook in accordance with the privacy policy of Meta Platforms Ireland Limited (Facebook, Instagram, Messenger, among others).

Google Maps
The site also has maps as part of the Google Maps service. The operator of this service is Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, which requires your IP address in order to transmit content. Please be advised that we have no control over the use of your IP address by Google. Google Maps terms of service, including privacy policy, are available at https://policies.google.com/privacy.

Google Ads (formerly: Google AdWords) We use Google Ads services to draw your attention to our offerings through advertising materials posted on external websites. Based on the aforementioned data, we can assess our marketing potential based on the advertising means used. The advertising materials are provided by Google through so-called “Ad Servers”. For this purpose, we use server cookies. If you access our websites through Google Ads, Google Ads will store cookies on your device. These cookies usually expire after 30 days and are not used to identify you personally. We do not collect or process any personal data from the above advertising measures. We only acquire statistical data from Google Ads. Based on these analyses, we are able to assess which of the advertising measures we use are particularly effective. We do not receive any other data regarding the use of advertising materials; in particular, we cannot identify you from this information. Moreover, in the above regard, the function of anonymizing your IP is active, which “masks” part of your IP address to exclude the possibility of associating it with a specific person. We use the remarketing function in Google Ads services, which is used to display our ads to users who have visited our Service. The ads are displayed on various websites. Google Ads stores the number of users who visit specific Google services or websites on the Google Display Network. This number known as cookies is used to record the visits of these users. For more information about the purposes and scope of Google’s data collection and processing, please refer to the privacy policy: https://policies.google.com/?hl=pl-US.

SERVER LOGS
Information about certain user behavior is subject to logging at the server layer. This data is used solely for the purpose of administering the site and to ensure the most efficient operation of the hosting services provided. Viewed resources are identified by URLs. In addition, the record may be subject to:

  1. IT Support,
  2. Technical and marketing and sales support,
  3. Accounting and legal services,
  4. Authorized entities cooperating with the Company and engaged in handling the process of renting premises,
  5. Security Services,
  6. Property management services,
  7. Other entities performing activities necessary for the conclusion and proper execution of the Agreements and presentation of commercial information concluded with the Company.

The above data is used only for server administration purposes.

Return to home page